OUR POLICIES
Privacy Policy of Open Music Foundation
In order to receive information about your Personal Data, the purposes and the parties the Data is shared with, contact the Owner.
Data Controller and Owner
Open Music Foundation,
info@openmusicfoundation.com
Types of Data collected
The owner does not provide a list of Personal Data types collected.
Other Personal Data collected may be described in other sections of this privacy policy or by dedicated explanation text contextually with the Data collection.
The Personal Data may be freely provided by the User, or collected automatically when using this Application.
Any use of Cookies - or of other tracking tools - by this Application or by the owners of third party services used by this Application, unless stated otherwise, serves to identify Users and remember their preferences, for the sole purpose of providing the service required by the User.
Failure to provide certain Personal Data may make it impossible for this Application to provide its services.
Users are responsible for any Personal Data of third parties obtained, published or shared through this Application and confirm that they have the third party's consent to provide the Data to the Owner.
Mode and place of processing the Data
Methods of processing
The Data Controller processes the Data of Users in a proper manner and shall take appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of the site (administration, sales, marketing, legal, system administration) or external parties (such as third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Data Controller at any time.
Place
The Data is processed at the Data Controller's operating offices and in any other places where the parties involved with the processing are located. For further information, please contact the Data Controller.
Retention time
The Data is kept for the time necessary to provide the service requested by the User, or stated by the purposes outlined in this document, and the User can always request that the Data Controller suspend or remove the data.
Additional information about Data collection and processing
Legal action
The User's Personal Data may be used for legal purposes by the Data Controller, in Court or in the stages leading to possible legal action arising from improper use of this Application or the related services.
The User declares to be aware that the Data Controller may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
In addition to the information contained in this privacy policy, this Application may provide the User with additional and contextual information concerning particular services or the collection and processing of Personal Data upon request.
System Logs and Maintenance
For operation and maintenance purposes, this Application and any third party services may collect files that record interaction with this Application (System Logs) or use for this purpose other Personal Data (such as IP Address).
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Data Controller at any time. Please see the contact information at the beginning of this document.
The rights of Users
Users have the right, at any time, to know whether their Personal Data has been stored and can consult the Data Controller to learn about their contents and origin, to verify their accuracy or to ask for them to be supplemented, cancelled, updated or corrected, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. Requests should be sent to the Data Controller at the contact information set out above.
This Application does not support “Do Not Track” requests.
To determine whether any of the third party services it uses honor the “Do Not Track” requests, please read their privacy policies.
Changes to this privacy policy
The Data Controller reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom. If a User objects to any of the changes to the Policy, the User must cease using this Application and can request that the Data Controller removes the Personal Data. Unless stated otherwise, the then-current privacy policy applies to all Personal Data the Data Controller has about Users.
Information about this privacy policy
The Data Controller is responsible for this privacy policy, prepared starting from the modules provided by Iubenda and hosted on Iubenda's servers.
Definitions and legal references
Personal Data (or Data)
Any information regarding a natural person, a legal person, an institution or an association, which is, or can be, identified, even indirectly, by reference to any other information, including a personal identification number.
Usage Data
Information collected automatically from this Application (or third party services employed in this Application), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
The individual using this Application, which must coincide with or be authorized by the Data Subject, to whom the Personal Data refers.
Data Subject
The legal or natural person to whom the Personal Data refers.
Data Processor (or Data Supervisor)
The natural person, legal person, public administration or any other body, association or organization authorized by the Data Controller to process the Personal Data in compliance with this privacy policy.
Data Controller (or Owner)
The natural person, legal person, public administration or any other body, association or organization with the right, also jointly with another Data Controller, to make decisions regarding the purposes, and the methods of processing of Personal Data and the means used, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the Owner of this Application.
This Application
The hardware or software tool by which the Personal Data of the User is collected.
Legal information
Notice to European Users: this privacy statement has been prepared in fulfillment of the obligations under Art. 10 of EC Directive n. 95/46/EC, and under the provisions of Directive 2002/58/EC, as revised by Directive 2009/136/EC, on the subject of Cookies.
This privacy policy relates solely to this Application.
Latest update: 2022
Open Music Foundation Safeguarding Policy
Updated by Glyn Eggar on 30 Nov 2022
1. Introduction
This document ensures safeguarding is at the heart of our activities. The document reflects the
safeguarding needs of the children, young people and vulnerable adults we work with.
2. Safeguarding Policy Statement
Purpose and Scope
The purpose and scope of this policy statement is to ensure that Open Music Foundation meets the
safeguarding needs of the children, young people, and vulnerable adults we work with during our
activities.
In particular, the purpose of this policy statement is:
• to protect from harm the children, young people and vulnerable adults who receive Open Music
Foundation’s services. This includes the children of adults who use our services.
• to provide staff and volunteers, as well as children and young people and their families, with the
overarching principles that guide our approach to child protection.
This policy applies to anyone working on behalf of Open Music Foundation, including trustees and
volunteers.
This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect
children and vulnerable adults in England and Wales. A summary of the key legislation and guidance is
available from nspcc.org.uk/childprotection.
Statement
We recognise that:
• the welfare of children is paramount in all the work we do and in all the decisions we take
• working in partnership with children, young people, their parents, carers and other agencies is essential
in promoting young people’s welfare
• all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual
orientation have an equal right to protection from all types of harm or abuse
• some children are additionally vulnerable because of the impact of previous experiences, their level of
dependency, communication needs or other issues
• extra safeguards may be needed to keep children who are additionally vulnerable safe from abuse.
We will seek to keep children, young people and vulnerable adults safe by:
• valuing, listening to and respecting them
• appointing a nominated safeguarding officer for children, young people, and vulnerable adults
• adopting child protection and safeguarding best practice through our policies, procedures and code of
conduct for staff and volunteers
• developing and implementing effective online safety procedures
• providing effective management for trustees, staff and volunteers through supervision, support, training
and quality assurance measures so that all trustees, staff and volunteers know about and follow our
policies, procedures and behaviour codes confidently and competently
• recruiting and selecting staff and volunteers safely, ensuring all necessary checks are made
• recording and storing and using information professionally and securely, in line with data protection
legislation and guidance [more information about this is available from the Information Commissioner’s
Office: ico.org.uk/fororganisations]
• sharing information about safeguarding and good practice with children and their families via leaflets,
posters, group work and one-to-one discussions
• making sure that children, young people and their families know where to go for help if they have a
concern
• using our safeguarding and child protection procedures to share concerns and relevant information with
agencies who need to know, and involving children, young people, parents, families and carers
appropriately
• using our procedures to manage any allegations against staff and volunteers appropriately
• creating and maintaining an anti-bullying environment and ensuring that we have a policy and
procedure to help us deal effectively with any bullying that does arise
• ensuring that we have effective complaints and whistleblowing measures in place
• ensuring that we provide a safe physical environment for our children, young people, staff and
volunteers, by applying health and safety measures in accordance with the law and regulatory guidance
• building a safeguarding culture where staff and volunteers, children, young people and their families,
treat each other with respect and are comfortable about sharing concerns.
We believe that:
• children, young people and vulnerable adults should never experience abuse of any kind
• we have a responsibility to promote the welfare of all children, young people, and vulnerable adults, to
keep them safe and to practise in a way that protects them.
3. Safeguarding procedures
Role description for the designated safeguarding officer
The safeguarding officer is responsible for
- acting as a point of contact for any safeguarding concerns raised
- ensuring any safeguarding issues are dealt with appropriately and in a timely manner
- maintaining the safeguarding policy.
It is the responsibility of all trustees, volunteers and staff to adhere to the policy.
The safeguarding officer should undertake appropriate safeguarding training.
Dealing with disclosures and concerns about a child or young person
Any disclosures and concerns should be raised to the safeguarding officer and then discussed
amongst the trustees to enable appropriate action to be taken. If necessary, outside guidance should
be sought. Serious issues should be reported to the relevant authority, e.g. the police or social
services.
Managing allegations against staff and volunteers
Any allegation made against trustees, staff or volunteers should be considered of utmost importance
and handled sensitively and in a timely manner.
Recording concerns and information sharing
Adequate records should be kept of any safeguarding issues, and any decisions and actions taken
by the charity in relation to these. Data protection law and best practice should be followed when
sharing information.
Child protection records retention and storage
Legal requirements should be followed in relation to the retention and storage of child protection
records.
Code of conduct for staff and volunteers
Trustees, staff and volunteers should be made aware of the safeguarding policies, and the need to
be responsible for safeguarding.
Behaviour codes for children and young people
Open Music Foundation believes in promoting a positive learning environment and encouraging good
behaviour from the children and young people we work with. Action should be taken to stop instances
of bad behaviour, particularly if the behaviour in question raises safeguarding concerns.
Photography and sharing images guidance
Open Music Foundation does take photos and videos at musical performances and events, and uses
these from time to time for promotional purposes. Photo and video permission should be obtained
from parents/guardians before taking and using photos and videos of children/ young people.
Safer recruitment
Open Music Foundation should take reasonable steps to ensure all trustees, staff and volunteers are
not potential threats to the safety and wellbeing of the children, young people and vulnerable adults
we work with.
Online safety
Potential risks should be considered and managed for any online activities the charity undertakes.
Anti-bullying
Open Music Foundation believes it is important to maintain a culture of no bullying, and any
instances of bullying observed should be dealt with accordingly.
Managing complaints
Complaints should be dealt with as soon as is practically possible, paying due regard to safeguarding
concerns.
Whistleblowing
Open Music Foundation should act responsibly, which may include reporting serious issues to the
relevant authority.
We should provide a safe environment for people to raise concerns, and consider all concerns raised
as being of utmost importance.
Health and safety
Open Music Foundation should ensure that activities are undertaken in a healthy and safe
environment, managing any health and safety risks appropriately to ensure the wellbeing of everyone
attending.
Induction, training, supervision and support
Trustee, staff and volunteer induction should include the requirement to read this safeguarding policy
and understand its implications.
Adult to child supervision ratios
Open Music Foundation should attempt to follow best practice of ensuring children are supervised by
more than one adult at all times, including at auditions. If circumstances arise where only one adult is
present, these should be managed with adequate care.
Open Music Foundation should ensure that events with large numbers of children have an
appropriate number of adults present, taking into account the nature of the event.
4. Safeguarding Officer
The contact details of Open Music Foundation’s nominated safeguarding officer are
Name: Glyn Eggar
Phone: 07825041790,
Email: glyneggar@googlemail.com
Equality, Diversity and Inclusion Policy
Open Music Foundation is committed to harnessing all the creativity and talent that our students, trustees, and volunteers bring. We encourage equality, diversity and inclusion throughout the charity because we recognise that maintaining a working environment where everyone’s background is respected is key to enhancing our teaching and broadening the limitations on those who can be in the classical music industry. We recognise the value of our students, trustees, and volunteers and it is of utmost importance to us that we create an environment that allows everyone to perform to their full potential.
This policy applies to all students, donors, trustees and volunteers. Open Music Foundation does not tolerate any form of discrimination or harassment. We are dedicated to ensuring that everyone is respected, listened to, and treated fairly.
Open Music Foundation seeks to attract talented students who have outstanding potential from all different backgrounds. We encourage applications for study from all potential candidates, especially those who are unrepresented in the classical music industry. Those from different backgrounds will be treated equally and if needed, be given whatever resources they need to perform to their full potential.
Definitions
Diversity: Recognising, respecting, and celebrating people’s unique backgrounds and experiences to ensure a positive and productive environment.
Equality: Every individual, regardless of their background, has access to the same opportunities and is treated fairly. If you believe that you have been treated unfairly due to having a protected characteristic, you have the right, under the Equality Act 2010, to submit a formal complaint.
Inclusion: Making sure that people of different backgrounds, experiences, and identities feel welcomed and included in all activities taken in the workplace.
Equality Act 2010
The Equality Act 2010 is the foundation for all of our commitments to ensuring that every individual feels safe and included. Under this act, these characteristics are protected by law:
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Age
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Disability
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Gender reassignment
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Marriage and civil partnership
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Pregnancy and maternity
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Ethnicity
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Religion or belief (including lack of belief)
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Sex
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Sexual orientation
Open Music Foundation expects all students, donors, trustees, and volunteers to treat each other with respect and consideration, albeit whether they have one of the listed protected characteristics.
Open Music Foundation’s Commitment
Open Music Foundation is committed to:
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Encouraging equality, diversity and inclusion among all members and applicants of the charity through training and educating to ensure that all members feel safe and welcomed.
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Creating an environment free of bullying, harassment, victimisation, and unlawful discrimination by promoting dignity and respect for all, where individual differences and contributions are recognised and valued.
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Taking complaints of bullying, harassment, victimisation, and unlawful discrimination by all members and applicants of the charity in the course of Open Music Foundation’s activities seriously. Such acts will be dealt with as misconduct and appropriate action will be taken.
Sexual harassment may amount to both an employment rights matter and a criminal matter, such as sexual allegations, Additionally, harassment under the Protection from Harassment Act 1997 is a criminal offence. -
Providing support to staff and students if needed so they can develop and progress to their full potential, and their talents and resources can be fully utilised.
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Encouraging applications from the widest pool of potential candidates, and taking lawful positive action, for example with targeted schemes, to improve diversity where appropriate.
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Reviewing all practices and procedures when necessary to ensure fairness, and also updating them and the policy to take account of the changes in the law.
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Assessing how the equality, diversity and inclusion policy, and any supporting action plan, are working in practice, reviewing them regularly, and considering and taking action to address any issues.
Agreement to follow this policy
The equality, diversity and inclusion policy is fully supported by our trustees.
Camille Saint-Saëns (1835-1921)